ChromaQA

ChromaAdmin

Learn How to Administer Program Settings

Open ChromaAdmin

Once you log into Chroma, you will be taken to the home screen. At this point, you will see a list of ChromaQA modules. Click on the light blue ChromaQA icon titled “ChromaAdmin.”

After opening ChromaAdmin, you will see the 8 tabs of ChromaAdmin: Groups, Roles, Users, Job Fields, Global Preferences, Tolerances, Score Card, and ColorDrive. There will most likely be one person, or maybe a few people, in your company who will be the “owners” of ChromaQA. These are the people who will use ChromaAdmin to set up ChromaQA for everybody else.

You will want to work left to right through the ChromaAdmin tabs.

Groups

You will have 1 group when you log into ChromaQA for the first time. This is the “Default” group. “Default” will include 1 role: Admin.

You can add users and roles to your default group, or you can create additional groups that enable you to organize your users and roles in a way that makes the most sense for your specific company. For example, many companies will create groups based on locations.

In the following example, Danvers, Germany, Chicago, and Tyngsboro are location-based groups. This allows us to create jobs so that they are only visible to the relevant location. This helps to ensure ChromaQA remains clean and streamlined at every location. Employees only see what they need to see in order to do their jobs.

As you can see, the “Groups” tab also displays information about the number of users, number of jobs, and number of color libraries assigned to each group.

You can use the icons at the bottom left corner of the page to add (Add Grouops), delete (Delete a Group), or edit the names of (Edit Group Name) groups.

To add a new group:

(1) Click Add Groups. Give your group a name. In the following example, we have named our group “Alis Test.” Click “OK.”

(2) The new group will appear at the top of the groups list. Until you begin to work within this group, you will see 0 for number of users, number of jobs, and number of color libraries.

Roles

You can create different roles based on the job positions that exist within your company as well as the ChromaQA access you want each position to have.

The table of roles includes the number of users assigned to each role as well as the description of each role. A user represents an individual person who has a ChromaQA username and password. For example, you might have 5 individual press operators. Each press operator would have his or her own ChromaQA username and password; however, all 5 press operators would be assigned to the role “Press Operator.”

Each individual user can have multiple roles.

Ultimately, a role defines access to jobs and color standards.

To add a new role:

(1) Click the Add Roles icon. A new window titled “Role” will appear.

(2) Give your role a name. For example, you might say “QA Reporting.” You could also use “QA Reporting” as the description for that role.

(3) All 5 ChromaQA modules are listed in the “Access panel of the “Role” window. This is where you decide whether or not a role can view and/or edit each module. When the “Role” window first opens, each module is listed as “Full Access.” To change access to each module, use the drop down menus. Options are “Full Access,” “View Only,” and “No Access.”

In the following example, we set “QA Reporting to “Full Access” for ChromaReports and “No Access” for the other 4 modules.

(4) The new role will appear at the top of the groups list.

Users

You can create a user login and password for each of your employees. ChromaQA then allows you to assign each user to one or more groups as well as one or more roles. A user’s group(s) affects which jobs and color libraries he or she can see and access. A user’s role(s) affects which modules of ChromaQA a user can view and edit.

The ChromaAdmin Users tab displays each user, starred passwords, each user’s group(s), user roles, and whether or not the user is currently online.

Icons at the bottom left corner of the window give you the option to add a user (Add a User), delete a user (Delete a User), edit a user (Edit User),  log off a user (Log Off a User), or refresh the page (Refresh). The ability to log off a user is important for when an employee has a job open, and forgets to log out of ChromaQA before the end of their shift. ChromaAdmin gives you the ability to log off that user so that the next shift of employees can access the job that had been left open.

To add a user:

(1) Click on the Add a User icon. A new window titled “User” will open.

(2) Give your user a name and a password.

(3) Assign roles to your user. This will determine which ChromaQA modules that user can view and edit. You might decide to add user Bob, who is a pressman, to the “Press Operator” role. We’ve given “Press Operator” full access to ChromaPress and no access to the other 4 ChromaQA modules. As a result, Bob will only be able to view and edit ChromaPress. ChromaPress is the only module that will appear on Bob’s ChromaQA homepage.

(4) Assign groups to your user. Bob just works in Danvers, so you will want to assign him to the “Danvers” group. As a result, Bob will only see the jobs and color libraries relevant to the Danvers location.

(5) Click “OK.” Bob now appears at the top of the table of users.

You can change a users roles at a later date. For example, if Bob is promoted, you might want to change his role to “Press Manager.” If Bob moves, you might want to change his group from “Danvers” to “Chicago.” To edit a user, click Edit User.

Job Fields

Job fields allow you to customize the data collected for your jobs.

You can name your fields, define their possible values, and decide whether or not the fields should be editable. Users can type directly into editable fields. This allows them to enter in a field value that’s not in the given drop down list.

You can name your fields, define their possible values, and decide whether or not the fields should be editable.

These fields will appear in the Job Fields tab of “Step 1 of 6: Job Info” when a user goes to make a new job in ChromaSpec.

Icons at the bottom left corner of the Job Fields window allow you to add (Add Job Field), delete (Delete a User), or edit (Edit User) job fields.

To add a job field:

(1) Click Add Job Field.

(2) Enter the name of your field. For example, you might have a “Shift” job field.

(3) Enter the job field values. Enter one value per line. For example, the “Shift” job field might “Day” on one line and “Night” on the second line. This will allow users to label jobs according to which shift performed those jobs.

(4) The job field values from Step 3 will automatically populate the drop down menu next to “Default.” Choose the value you want to set as the default. In the following example, we’ve set the default value to “Day.”

This means that the “Shift” field will automatically say “Day” when users create a new job in ChromaSpec.

Night shift users will have to use the drop down menu to change the value to “Night.”

(5) If you want your job field to be editable, check off the box next to “Editable.” This is located under the options for default.

An editable field allows users to type in their own value when creating a job in ChromaSpec. This option can be useful if the possible field values cannot be determined ahead of time. For example, you might make an editable field titled “Contact.” This will allow a ChromaSpec user to enter in an in-case-of-emergency contact for the pressman. The pressman will then see the name of the contact in the ChromaPress, and he will know who to contact if something goes wrong.

(6) When you are happy with your job field, click “Save.”

Global Preferences

These are preferences for measurement condition, illuminant, observer, density filter (process colors), density filter (spot colors), etc., that are shared by every ChromaQA user.

Each preference has either a drop down menu of options or a check box next to it.

You can choose preferences, using the drop down menus and boxes, and then you can lock these preferences so that they cannot be changed by users in ChromaSpec.

Notice that one option is titled “OK Sheet.” When this preference is set to “Allow,” the pressmen can use select the “OK Sheet” option when they are having trouble meeting their original aims. This will reset the aims so that they are more attainable.

Tolerances

This page sets the tolerance values that will be displayed in ChromaSpec. These tolerances are set as defaults, so that they are already defined when a user enters ChromaSpec. A second option is to lock these tolerances. Locking tolerances prevents a pressman from changing the defaults. It ensures that the tolerances will be the same for every job.

Setting your tolerances:

(1) When you first log in to ChromaAdmin and navigate to the tolerance tab, you will see a set of tolerances that came with ChromaQA. To edit these tolerances, click Edit User. Tolerances can be edited for the substrate, solids, tints, overprints, gray balance, and G7 categories.

(2) Click the boxes to the right of each tolerance category to lock the tolerance values. This will prevent ChromaSpec users from changing the tolerances when creating new jobs. Note that locked values will also be used for jobs built with industry defined color standards.

If you do not lock these values, they will still show up in ChromaSpec as the default tolerances; however, ChromaSpec users will have the option to change the tolerances from job to job.

Score Card

This is the foundation of the Score Card system, which uses patch type and metric weights to determine whether each job has passed or failed. For example, a job that just uses solids will be scored according to ΔE and ΔD. ΔE and ΔD can be weighted the same, with each of the metrics equally contributing to the final score, or they can be weighted differently. You might want ΔE to contribute to 60% of the final score while ΔD contributes to 40% of the final score. Weights are set in ChromaSpec during the creation of a new job.

ChromaAdmin is where you set metric ranges and score ranges for the possible score card elements. The first page of ChromaAdmin’s Score Card tab lists each patch type along with their relevant metrics. For example, solids are listed twice, once with ΔE and a second time with ΔD. This enables you to set a metric range and score range for each solid metric.

To add a new Score Card:

(1) Click Add a Score Card. A small “Score Card” window will open.

(2) Choose a patch type. Options are solids, tints, overprints, gray balance, G7, and substrate.

(3) Choose a metric. Options for solids are ΔE and ΔD.

(4) Choose a metric range. You might set the “Best” ΔE at 0.00 and the “Worst” ΔE at 10.00.

(5) Set the score range. You might scale a ΔE of 0.00 to a score of 100.00. You might scale a ΔE of 10.00 to a score of 0.00.

You can also choose to score your metric on a smaller scale. For example, instead of scoring out of 100, you might want to score out of 10.

(6) Click “Save.”

ColorDrive

ColorDrive allows ChromaQA users to create and edit jobs using the specifications and information provided by Schawk!.

By default, ColorDrive is set to off. If you have jobs that require ColorDrive, select “Enable Color Drive.” A set of sub-tabs will appear.

Work your way left to right through these tabs. Start at “Job Info.” 

Job Info

At the very least, you must have Job Info fields for “Product,” “Location,” and “Brand.” Schawk! uses these parameters to match the job in ChromaQA to the job in the Schawk! system.

To Edit Field Values:

(1) Click on the name of the field. That row will then be highlighted in blue. In the following example, we’ve selected “Location.”

(2) Click the Edit User icon, located in the lower left corner of the screen. A window titled “Job Info Field” will open. Enter all possible locations in the white space next to “Values.” Be sure to enter just one location per line. Enter location names as they would be specified in the Schawk!™ system.

Set a default value.

Optional Fields:

You have the option to include additional job info fields such as Product, Printer, etc. You can decide (a) whether or not to make this field editable, and (b)  whether or not you want to send this information to the ColorDrive server.

To Make a Field Editable:

(1) Click the Edit User icon, located in the lower left corner of the screen. A “Job Info Field” window will open. Below the white space for field values, you will see a box next to “Editable.” Check off this box. Click Save.

(2) The optional job info field will now include a pencil icon in the Editable column.

To Send Optional Field Information to the ColorDrive Server:

(1) Click the Edit User icon, located in the lower left corner of the screen. A “Job Info Field” window will open. Below the white space for field values, you will see a box next to “Send to ColorDrive.” Check off this box. Click Save.

(2) The optional job field will now include a paper airplane icon in the Send column.

When you have finished specifying Job Info fields, we highly recommend you click the Validate Brand Printer and Location icon. This sends the Brand, Printer, and Location fields to Schawk! for validation. If one of your mandatory field values does not match a value in the Schawk! system, an error box will appear. Fix the error, and then click Validate Brand Printer and Location again. If all is well, you can move on to the next step.

Production Info

This is where you can create additional option fields that will be filled out during the creation of a job. For each Production Info field, click Edit Production Info Field to open a “Production Info Field” window. This allows you to edit field values and choose a default value for each field. You can also make these fields editable, and you can have the information sent to the ColorDrive server.

Measurement Info

This is where you can add information fields that will be filled out during or after running a job. 

(1) For each Measurement Info field, click Edit Production Info Field to open a “Measurement Info Field” window.

(2) Add value options to the white space at the center of the window. Be sure to add just one value per line.

(3) Choose a default value. Your chosen values and default value will now appear in the measurement info fields table.

(4) Check/uncheck the options for “Editable” and “Send to ColorDrive.”

If you decide to make a field editable, a pencil icon will be included in the Editable column of the measurement info fields table.

If you decide to set information as “Send to ColorDrive,” a paper airplane icon will be included in the Send column of the measurement info fields table.

(5) Click save.

Custom Info

Here, you have the option to use additional customer information fields. These fields must be known by ColorDrive.

The icons at the bottom left corner of the screen allow you to add (Add a Custom Info Field), delete (Delete a Custom Info Field), or edit (Edit a Custom Info Field) a custom info field.

To Add, Edit, or Delete a Custom Info Field:

(1) Click the (Add a Custom Info Field) icon located at the bottom left corner of the screen. This will open up a “Custom Info Field” window.

(2) Name your field.

(3) Add value options to the white space at the center of the window. Be sure to add just one value per line.

(4) Choose a default value. Your chosen values and default value will appear in the custom info field table.

(5) Check/uncheck the options for “Editable” and “Send to ColorDrive.”

If you decide to make a field editable, a pencil icon will appear in the custom info fields table.

If you decide to set information as “Send to ColorDrive,” a paper airplane will be included in the Send column of the custom info fields table.

(6) Click “Save.”

(7) To edit a previously existing custom info field,  click the (Edit a Custom Info Field) icon located at the lower left corner of the screen. A “Custom Info Field” window will appear. This allows you to change the field values and default value. You can also change the settings for “Editable” and “Send to ColorDrive.” When you have finished editing the custom info field, remember to click “Save.”

(8) To delete a custom info field, click the (Delete a Custom Info Field) icon located at the lower left corner of the screen.

Admin

In the Advanced tab, you have the option to change the server type. Schawk! has 2 servers: (1) test, and (2) live. By ChromaQA is setup to send information to the test server. 

To change the server type, click the () icon located at the bottom left corner of the screen.  A “ColorDrive: Advanced” window will appear. Use the top drop down menu to change the server type.

Use the bottom drop down menu to change the server address.

When you have finished choosing your server type and server address, click “OK.”

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